Approved education and training programmes
Our standards
Approval and monitoring of programmes

Approval process
Annual monitoring process
Major change process
Raising a concern about an approved education and training programme
Changes to annual monitoring audit requirements

Education provider and employer resources
Education annual reports
Learning resource - Guidance on conduct and ethics for students
Home > Education > Approval and monitoring of programmes > Major change process

Major change process

Our major change process requires education providers to notify us of changes to the way in which a programme meets our education standards. Changes should be reported to us before they occur but it is possible for us to assess changes to programmes that have already taken place.


Which changes should I tell HCPC about?

When you make a change to an approved programme, you should consider how the relevant education standards continue to be met. We do not require you to notify us of every change to a programme. You should only notify us of changes to your programme that changes:

  • the overall way in which a programme meets the relevant education standards; and / or
  • the way a programme is recorded on our website.

If a change does not have a significant impact on how a programme meets the relevant education standards it can be reported to us in annual monitoring.

How can I let you know about my change?

You can notify us about your change by completing a major change notification form, and sending it to majorchange@hcpc-uk.org. When you submit this form, you do not need to include supporting documentation, as we will make a judgement about how to review your change based on your notification form. However, you should ensure that documentation is available for us to assess the change if required. Any evidence that you do provide at notification stage will assist us in our decision-making process.

What happens next?

We assess the notification, and make a decision about how to review the change(s) based on the information that you have provided. If necessary, we may request additional information to assist in making this decision. At this stage, we can make a decision to consider the change via:

  • a documentary submission under our major change process;
  • a documentary submission as part of your next annual monitoring audit; or
  • a visit under our approval process.

You will need to submit a completed major change mapping document along with other documentation if we decide to consider the change via our major change process.

How we assess that programmes meet the revised SETs

Since September 2017 all pre-registration programmes we visited were assessed against the revised Standards of education and training (SETs). From September 2018, we will consider how all existing, pre-registration programmes meet the revised SETs (2017) via the annual monitoring process in the 2018-19 or 2019-20 academic year.

From the 2018-19 academic year, we will assess all major changes to existing, pre-registration programmes against the revised SETs (2017). This is because all programmes will have implemented the revised SETs (2017) by this point. We will consider how all pre-registration programmes meet the revised SETs (2017) via the annual monitoring process in the 2018-19 or 2019-20 academic year. Therefore, you do not need to submit a change notification form to tell us how you will do this. See the annual monitoring requirements for more information.

What are the key changes to major change process?

The key changes to the major change process include:

  • All change notification forms submitted from academic year 2018-2019 will be assessed against the revised SETs (2017).
  • From academic year 2018-2019, we no longer require you to submit a change notification form if you make a change to the person with overall responsibility for the programme. We still need to be informed of the new responsible person so that we can update our contact records. The reason for this is that we revised SET 3.3 to ensure that your processes ensure that the nominated individual is appropriate to lead the programme. We will assess that you meet this standard, along with the revised SETs (2017) via the annual monitoring process.

For more information:

Please read through the Major change supplementary information for education providers publication which provides detailed information about the major change process.



Print  Print page